Annual General Meeting 2021

November 11th 2021
NOTICE OF 2021 ANNUAL GENERAL MEETING

Free Broadcast Incorporated (FBi Radio) will hold its Annual General Meeting (AGM) at 6:30pm on Wednesday 8 December 2021.

WHAT IS THE AGM?

The AGM is the instrument through which members most actively influence the way FBi is managed.

At the AGM, members can hear our Management Committee and staff talk through the activities of FBi Radio for the past year, and recognise and celebrate the achievements of our volunteer base and community.

Importantly, the AGM sets broad station policy and elects the Management Committee who will represent the members in the ongoing management of the station.

In the current COVID-19 environment, the health and safety of our members, volunteers and staff is our absolute priority and so this year, the AGM will be held virtually, rather than in person.

Register to attend via Zoom: https://us02web.zoom.us/webinar/register/WN_oDvT4Xt6RJ-b64c3IOdoWg

AGENDA

  • The nature of the business proposed to be transacted at the AGM is as follows:
  • Opening, Quorum & Apologies
  • Minutes of previous Annual General Meeting to be accepted
  • Business Arising
  • President’s Report
  • Treasurer’s Report
  • Programming Report
  • Election of Committee Members
  • Special Resolution: To introduce maximum term lengths for participating on the Management Committee. 
  • Other Business

SUPPORTING DOCUMENTATION

Further details can be accessed at the links below.

2021 FBi AGM Nomination

FBi Radio AGM 2020 Minutes

FBi Radio Constitution

FBi Radio Annual Report FY21

FBi Radio AGM 2021 Special Resolution

ELECTION OF MANAGEMENT COMMITTEE MEMBERS

Like a lot of community organisations around the country, FBi is a membership based, incorporated association which means that it is required to be governed by a Management Committee.

The Management Committee are volunteers elected by FBi Supporters each year at the Annual General Meeting. 

This year, the positions open for nomination are:

  • President (1 year casual vacancy)
  • Vice President (2 year casual vacancy)
  • 2 x Vice-President Youth (2 year term and 1 year casual vacancy)
  • Secretary (3 year term)
  • 2 x Ordinary Member (3 year term)
  • 1 x Ordinary Member (1 year casual vacancy term)

If there is more than one applicant for each position open for nomination, there will be an election at the AGM for that position. Individuals may nominate for more than one position.

Only existing Financial Supporters, or ‘Members’, at the date of this notice are entitled to nominate for and run for the Management Committee, and vote at the AGM. New supporters who join or renew after this date are welcome to attend and participate in discussion. 

Nominees for committee membership and any submission of resolutions for discussion at the AGM must be submitted to Tanya Ali at tanya.a@fbiradio.com 14 days before the meeting – that is, by 6:30pm on Wednesday 24 November 2021.

In accordance with Clause 19 of FBi’s Constitution, nominations of candidates for committee election must be made in writing, signed by 2 financial supporters of FBi and accompanied by the written consent of the candidate (which may be endorsed on the form of nomination).

We also request that candidates provide:

  1. In 500 words or less – an outline of your interest in running for the FBi Committee, a short biography of your professional skills and experience, and which Working Groups you would most like to participate in. This will be published on the FBi website prior to the AGM.
  2. A 1 minute nomination video which will be played at the AGM.

To ensure good governance, we aim to attract candidates to be elected on the Management Committee who each have different areas of specialisation, professional experience and skill sets.

Read about the FBi Management Committee Position Descriptions here.

See the FBi Management Committee Terms of Reference here.

FBi WORKING GROUPS – ANOTHER WAY TO GET INVOLVED WITH FBi RADIO

This year we have had an incredible response to our callout for people to register their interest in running for the Management Committee. 

As there are a limited number of positions on the Management Committee up for election, we encourage anyone interested to also consider lending their skills and experience by becoming involved in the implementation of our Strategic Action Plan by joining one of our Working Groups. 

What are FBi Working Groups?

Working Groups provide oversight on each of the areas of focus by:

  • Identifying how actions are prioritised and how projects are resourced.
  • Making resource and funding requests to the Management Committee.

Each Working Group will have a minimum of:

  • One Management Committee member,
  • Two Staff members, and
  • Two active volunteers.

The new Working Group structure allows for:

  • Greater accountability to volunteers / members on progress in strategic areas,
  • Opportunities for volunteers to contribute their skills beyond program-making,
  • More rigorous governance and process around FBi’s key objectives, and
  • Full transparency of Management Committee activity to staff, volunteers and members.

The 5 Working Groups and their areas of focus are:

Community

  • Audience Development 
  • Outreach Programs & Events 
  • Volunteer Diversity
  • Values

Programming

  • Music Diversity 
  • Program Diversity
  • Content Development 
  • Advocacy

Revenue

  • Sponsorship 
  • Membership 
  • Philanthropy 
  • Grants & Funding

Infrastructure

  • Multi-platform Production 
  • Website
  • Premises

Governance

  • Organisational Capacity 
  • Board Processes 
  • Partner Alignments 
  • Transparency

HOW TO GET INVOLVED

In the next three years we’re looking at new avenues for people to engage and interact with FBi, new placemaking across digital and physical spaces, new opportunities for arts and culture to be shared, and building a safe and equitable station for all young people across the city. 

As our city opens back up, we’re excited about the role that FBi Radio can play in reinvigorating the community and rebuilding the city with opportunities to connect, share and create. We want FBi to be central to Sydney’s comeback. 

If you join the Management Committee or one of our Working Groups you’ll help us achieve our three year Strategy.

Participation in our Working Groups is not elected at the Annual General Meeting. 

We’re looking for:

  • Emerging and established thought leaders and compassionate creative operators, 
  • Clear and conscious communicators with excellent interpersonal skills,
  • Collaborative and non-territorial individuals who are able to work in flexible environments both autonomously and with a diverse range of people, including volunteers,
  • People who have skills or experience in one or more of the following areas: broadcast, not-for-profit operation, arts administration, business or financial management, digital environments, music, art or culture industries more broadly, strategy and legal expertise.
  • People who align with FBi’s strategy for the next three years, with a strong commitment to anti-racism and equity in practice.

FBi Radio strongly encourages nominations and expressions of interest from First Nations peoples, and people of all ethnicities, genders, orientations and abilities.

INFORMATION SESSION

On Monday 15 November 2021 at 6pm, FBi will be holding a virtual information session for those interested in finding about more about joining the Management Committee and Working Groups.

Please register attendance at this link: https://us02web.zoom.us/webinar/register/WN_fwHPdoriRrmSgazW25oshA

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